All District policies, procedures and rules must be followed. Not following facility use policies, procedures and rules may result in temporary and up to full suspension of facility use permissions. Acceptance of an approved permit serves as an agreement to follow all guidance and policies. For a full list of policies, procedures and rules please visit: https://www.isd194.org/ce/facility-use/scheduling.

The District is currently reviewing facility-use policies, procedures and rules. Any recommended changes will be presented to the School Board in the spring and summer of 2022. This will include Classification and Fee Structure review. Please email facilitiesuse@isd194.org for a list of the hourly rental fees by classification. 

Adult supervision is REQUIRED for ALL facility use. Minors will be asked to leave the property if approved adult supervision is not present. Groups may lose access to permits if this is not strictly adhered to by all who are with an association. 

A pre-approved Facility Use Permit is required to be issued for ALL non-District sponsored use of LAS buildings and grounds and the permit must be obtained through the Facility Use office. 

Steps include:

• Review the Facility Use Calendar for space availability. 
• Complete a Facility Use Request Form 
• Submit all required documentation that the Facility Office reviews with groups.
• Any outstanding fees must be paid prior to the permit being approved.

A Certificate of Insurance (COI) is REQUIRED for all non-District sponsored use of LAS buildings and grounds. This COI can be submitted to facilitiesuse@isd194.org. It must list ISD 194 as additional insured and have a minimum liability of $1.5 million per occurrence. If you are with a group that does not have insurance and operates under District sponsored during the school year, please email facilitiesuse@isd194.org for assistance and options.

All outstanding invoices must be paid prior to the next permit being issued. This includes past due application fees, staff fees, etc… 

Facility Use is considered Local and Class I (no rent) if the majority of participants are from LAS and are non-profit organizations. To see more in detail, please visit https://www.isd194.org/ce/facility-use/scheduling and review classifications. 

If you need to update the contact information for an organization, please complete this form: Association & Community Contact Updates

The above is not the complete District Policy & Procedures on Facility Use. 

For complete and detailed use rules and guidance, visit: https://www.isd194.org/ce/facility-use/scheduling

For any clarifications, questions, or concerns, please don’t hesitate to contact Devin Reyes, Facilities Use and Systems Manager for Lakeville Area Schools,  Devin.Reyes@isd194.org or by phone 952-232-2155. 

• Scheduling Priority
• Facility Use Roles
• Certificate of Insurance Guidelines
• Flowchart: Reserving Your Space

Basic Steps to Request Space

1. Confirm availability online at this link
2. Complete the Facility Use Request Forma minimum of 5-10 operating days prior to date(s) being requested
3. Upon review and approval, receive permit within 3-5 operating days
4. Email the organization’s Certificate of Insurance to facilitiesuse@isd194.org
5. Submit a Preparedness plan for operations and steps that each group will put in place in accordance with MDH guidelines. This is required for all non-District sponsored user groups
6. Pay the Application Fee as noted on the permit. Online payment options are available or by mailing a check to:
   • ISD 194 / Facility Use
     17685 Juniper Path, Suite 200
     Lakeville, MN 55044
   • OR by calling 952-232-2155 and paying over the phone.
7. A virtual meeting between a Facility Use Office team member, group officers, and onsite group leaders may scheduled to review proposed use, preparedness plan, and leader and participant expectations.
8. An onsite walkthrough of the approved spaces that will cover all items discussed during the virtual meeting.

*There are specific items to note depending on spaces reserving. Please see space specifications below for more details.

There are many spaces that are requested on a high volume throughout the year. Listed on the links below are the most used spaces specifications. Requesting space does not imply that the request is approved.

• Auditorium / Lecture Hall Use
• Cafeteria / Commons Use
• Gym Use
• Pool Use

Building hours are set by District administration according to policy. All facility use requires to be scheduled during building hours. Outside of building hours the user will be subject to staff fees.

• Building Hours

• Use of School Equipment and Facility Procedure
• Classification and Fee Procedure
• Stadium Use Procedures

The Facility Use Feedback Form is designed for all Lakeville Area District facility users to provide feedback specifically on facility use.

• ISD194 Facility Feedback

At Lakeville Area Public Schools the focus on facility engagement is supported by local and regional organizations. Priority for scheduling will be on District sponsored programs followed by local associations.

If you have additional questions beyond what is listed in the below link please email facilitiesuse@isd194.org for further assistance. Topic search is an option on the link below.

• Frequently Asked Question